Procter & Gamble GM Assistant in Wilayah Persekutuan, Malaysia
Responsible to manage GM calendar, planning & arrangement of team drumbeat meetings – monthly/ quarterly, including scheduling dates/times, room reservations.
- Coordination of travel arrangements for GM & Team Leaders to include flights, hotel, ground transportation as well as processing travel and expenses claims
- Provide administrative support to GM – downloading and printing meeting pre-reads, reports, filing, scanning, letter preparation, securing signature & etc
- Responsible for logistics of Management Visits and SLS Team meetings/ trainings including venue reservations, meal arrangement or any relevant ad hoc needs
- Owns Leadership team / SLS team organization charts, mailing or chat group
- Responsible for PO creation, invoice processing related to GM/SLS team administrative spending, compiling SLS team expenses for accrual purpose
- Assisting SLS team for planning /logistic of team celebrations for special events
- Extend support for SLS new hire/ transferee i.e. to arrange for mobile phone, laptop, access if any, name cards, name and stamps or etc.
- Gate keeper for GM’s signature for official and legal documents; arrangement of appointment with legal office for document’s execution, courier and filing
Site spoc for MSGV / APAC townhall, responsible to attend dry run and arrangement for logistic
SMK or diploma holder and above
- Have 0-5 years of administrative experience, prefer those with secretary experience
- Be proficient in email, Microsoft Office, PPT, Word and Excel Candidates must have excellent problem solving skills, capable of managing multiple priorities and projects, good oral and written communication skills and strong interpersonal skills. Strong word processing and problem solving skills, exceptional attention to detail, thoroughness and follow-up, strong organizational skills; must be able to set priorities and work independently. Requires individuals that can manage a demanding work load, and balance self-managed task/projects along with management support needs.
Title: GM Assistant
Location: MY-Wilayah Persekutuan-Kuala Lumpur
Requisition ID: SLS00003415